Executive Council Meeting

01/26/2007

Melbourne

`Meeting called to order at 2:05 P.M. by President Hilpertshauser. Proposed

by-laws and the duties of the by-law committee were reviewed. With minor changes

the by-laws will be sent to the committee chairman. The Chairman of the By-Laws

Committee is to present these at the annual membership meeting in April.

RGS rules. Rule 12 Sec D. The interpretation of the council is that this rule

may be adopted at the charter level. The council decided not to adopt to this rule.

Procedures and entry forms to be published in the March newsletter for

conducting the State Tournament reviewed and approved.

Itinerary for the annual-Club-Executive Council Meeting and Banquet Program

reviewed and approved.

The new doubles score sheet reviewed.

Motion by Deckard, second by Woollard that the prize fund for the 2007 State

Tournament remain the same as last year. Sponsor money to be added to 1ST,

2ND,3rd place in Singles Championship Class of Men’s, Women’s, and Elders

Division if available. At this time none is available. This motion passed

unanimously.

It was agreed entertainment would not be provided at the banquet.

Jim Smith, promotional officer has printed New Member Lottery and Web Site

pamphlets. These will be inserted in the new member packet sent by the Sec/Tres.

A Junior Program pamphlet was given to the council to review and will soon be

available to all the clubs.

Ron Deckard stated that the new RGS book requires that the State Tournament be

contested on fully sanctioned courts. Full Court sanction requires that the

courts meet all of the specifications for court layout. Other sanctioned

tournaments can be held on Conditional sanctioned courts, which means they meet

the fundamental requirements. All courts have to be re-certified by the Regional

Director this year as fully or conditionally sanctioned courts.

Byron Jarrett advised members that in a medical emergency call 911. Do not

dispense medication without the proper authority.

The rules of the Club Championship Tournament were reviewed. Motion by Deckard,

second by Woollard to table any changes till after this years election. Passed.

Deckard, Woollard, Peplinski for Grubb, Jarrett against.

GRI inventory. President Hilpertshauser will contact an interested buyer this

weekend to sell the remaining inventory. If there are remaining items they will

be sold at the state tournament less prizes for the banquet.

All members present except Jerry Randall.

Meeting adjourned 5 P.M.

John Peplinski

Sec/Tres

PROPOSED BY-LAW CHANGE

ARTICLE 5 ELECTED OFFICERS, Section 3 Officers allowances

Now: State Statistician …………$250.00

Change to: State Statistician …………$500.00

Reason: The allowance for the State Statistician has not been increased even

though the number of FSHPA tournaments has increased considerably over the

years. It is my understanding that the State Statistician, Sec./Tres. And

Newsletter Editor have to make the same changes each week to keep the database

in sync. This also serves as a backup of the database in the event of a

hardware failure or corruption of one of the databases. This requires a

considerable amount of time on the computer each week to post the tournament

results and make the other changes to the member database.

Submitted by Ron Deckard