FSHPA; INC

EXECUTIVE COUNCIL MEETING

ORLANDO AUGUST 1, 2008

 

            The meeting was called to order by president Hilpertshauser at 10:00 A.M.

            All officers present with the exception of Jerry Randall.

            John Peplinski gave the Sec/Tres report.

            The council reviewed the club team tournament rules and format. Byron Jarrett stated he is collecting data and will have a handicap count all chart by next meeting. Bob presented data from the last tournament for review. The council will address this issue next meeting after reviewing Byron’s chart for possible changes to include a cap.

            John Peplinski informed the council that our proposed budget is -$2500 due to the loss of the GRI and raises for the statistician and editor. Three options were presented by the council.

  1. Raise dues by $7.00
  2. Increase the tournament assessment from $1 to $2
  3. Charge $5.00 to members wanting a hard copy of the newsletter.

Hilpertshauser made a motion, second by Peplinski to use option 2. This motion failed by a vote of 3 to 2. Peplinski and Jarrett for. Deckard suggested that these options go before the club presidents in April for a vote.  Deckard also proposed that the option to increase membership dues by $7.00 is to be submitted as a By-Law proposal at the FSHPA E.C. and Club Presidents meeting in April. Peplinski stated that we have enough money to operate till then and that immediate action is not needed.

            Marvin Grubb informed the council the states copy machine needs to be replaced. He sent cost’s of $700 for a used one that would last four or more years or purchasing a new one at $2100 that would last ten or more years. Hilpertshauser made a motion second by Jarrett to purchase a new one. This failed 4 to 1 Jarrett voting for.

            During the discussion it was noted that Grubb recommended the used machine. Motion made by Deckard second by Woollard to purchase the used machine. This motion passes 4-0 Jarrett abstained.

            Hilpertshauser commented on the officer’s comments for the news letter stating that they should pertain to their area of responsibility. Peplinski stated that in order to reduce the cost of the news letter that items such as tournament scores should be excluded. Some would require by-law changes. This will be looked at in the future.

            Article V111 Election of Officers was reviewed. Vicki Marteney will be sending a proposed change to the by-law committee.

            The council discussed the tiebreaker rule for handicap doubles, the double alternate pitch for handicap doubles, prize money distribution and starting times. No action taken. The states software program made by Grubb was discussed. Peplinski stated it was probably the best in the country and has more data options. His concern is if corrections are needed. The council approved the purchasing of flash drives for back up.

            Ron Deckard announced that the Clearwater Club will be hosting the first horseshoe pitching pro tournament in March. The Clearwater club has donated $1500 in sponsor money and he will be requesting sponsor money from the Florida clubs and FSHPA. Bob stated this will be addressed next meeting.

            The Hall Of Fame patch art work was reviewed and changes will be sent to Jim Smith. Jim Smiths promotional report was read and approved.

            Verdell Woollard announced that Eileen Fox will be in contact with the Home Schooling Kids and their parents to try and get more junior members.

Motion made by Deckard, second Jarrett to adjourn. 3:00 P.M.

Next meeting will be October 27th Location TBA

                                                                                    John Peplinski

                                                                                    Sec/Tres